Job Opportunities

2018 Hawaii International Film Festival Seasonal Staff Positions

The Hawaii International Film Festival (HIFF) is looking for  skilled, enthusiastic and dedicated individuals to assist with the planning and production of the 38th annual Hawaii International Film Festival, which will take place from November 8-18, 2018. Seasonal Staff are paid positions that include roles such as education coordinator, transportation coordinator, events coordinator, and social media coordinator. Scheduling and work hours will be flexible and variable, with required hours increasing leading up to and during the film festival. 


HOW TO APPLY

These are part-time paid positions, and staff are responsible for finding their own room and board, if you are not a resident of Hawaii. To apply for a seasonal staff position please send your resume and cover letter to employment@hiff.org.


BENEFITS

Seasonal Staff positions at HIFF offer excellent opportunities to experience and participate in an exciting film and cultural event. Staff will get hands-on experience with festival planning and implementation, as well as gain exposure to the Asian American arts community.


DESIRED QUALIFICATIONS FOR ALL SEASONAL STAFF POSITIONS

  • Excellent interpersonal, organizational, communication skills.
  • Team player who can also work independently.
  • Ability to work in a fast-paced environment.
  • Self-starter who takes initiative and is not afraid to ask questions.
  • Basic knowledge of Excel, Word, and Powerpoint.
  • Basic knowledge of Photoshop, Illustrator, InDesign.
  • Basic knowledge of Internet (all browser platforms and advance search), Facebook, Pinterest, Twitter.
  • Vehicle access and driver’s license very desirable.
  • Ability to work flexible hours before, during, and after the festival.


POSITIONS

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POSITION: EVENTS COORDINATOR
TERM OF EMPLOYMENT: September 2018 - Mid-November 2018
TIME COMMITMENT: 15-30 hours per week.
PAY: Stipend (Part-time, increased hours during festival, exempt, temporary, no benefits)
JOB DESCRIPTION: The Hawaii International Film Festival is currently seeking an Events Coordinator. The Events Coordinator will work closely with the Executive Director and the Director of Programming to execute all main Fall Festival events. This position reports directly to the Executive Director, but will have the opportunity to work collaboratively with all departments of the HIFF team. Some evening/weekend work may be required, as well as additional hours required during the film festival
.  

DUTIES & RESPONSIBILITIES:

  • Manage the organization of all Fall Festival events, including the Opening Reception, Meet the Filmmakers Reception, Awards Gala, and Closing Night Reception
  • Work with Executive Director to liaise with venues, develop catering menus, design event show flows, and manage any A/V needs
  • Design and manage event invitations, working with Executive Director and HIFF team to manage guest lists
  • Manage Event seating for Awards Gala
  • Recruit and manage volunteer staffing for Event Registration/Check-in and other on-site event needs

DESIRED QUALIFICATIONS:

  • Excellent interpersonal, verbal and written communications skills
  • Detail-oriented, organized and motivated.
  • Fluency in Mac-based applications including MS Office, Excel, and Powerpoint
  • Experience working with events management/RSVP systems
  • Knowledge of Oahu events vendors, venues, and service providers preferred.
  • Experience in events organization preferred
  • must have own computer, equipped with Microsoft Office.

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POSITION: TRANSPORTATION COORDINATOR
TERM OF EMPLOYMENT: Mid-October - Mid-November 2018
TIME COMMITMENT: 20 - 30+ hours per week.  
PAY: Stipend (Part-time, increased hours during festival, exempt, temporary, no benefits)
JOB DESCRIPTION: The Transportation Coordinator will work with the Guest Services Director to manage the Ground Transportation for Festival filmmaker delegates, visiting festival representatives and other guests for the 38th annual Hawaii International Film Festival, November 8-18, 2018. The Transportation Coordinator will work with the Guest Services Team including the Guest Services Director, Hospitality Coordinator, Director of Programming, and the Executive Director to insure transportation needs for visiting delegates to and from the airport and between the Festival venues are met. The Transportation Coordinator will report to the Guest Services Director and Director of Programming, and will manage a team of 2-3 HIFF drivers.


DUTIES AND RESPONSIBILITIES:

  • Work with the Guest Services Director to arrange transportation from/to the airport via Speedy Shuttle or black car/Limo services for HIFF invited delegates
  • Work with the Guest Services Director and Programming team to arrange transportation via HIFF van/driver or black car service between theater venues and Waikiki hotels for screenings and events.
  • Work with the Guest Services Director and Programming team to arrange additional appropriate transportation for invited delegates as required.
  • Manage HIFF van/driver team, creating daily schedules for HIFF drivers and assigning appropriate pick-ups/drop-offs.
  • Assign HIFF volunteer greeters to meet delegates at airport when required, and/or conduct airport meet and greets if necessary.
  • Be available as an on-call driver to assist driver team if needed
  • Attend staff meetings as needed, and update Festival staff on transportation activities
  • Complete post-Festival activities: transportation evaluation and wrap-up report
  • Miscellaneous related duties and activities, to be determined in collaboration with the Guest Services Director.

DESIRED QUALIFICATIONS:

  • Possess a valid US driver’s license and automobile insurance
  • Experience working in a film festival or similar environment
  • Excellent written and verbal communication skills
  • Attention to detail; strong organizational skills
  • Ability to work independently and multi-task
  • Ability to troubleshoot and problem solve in a fast-paced environment
  • Proficiency with Macintosh-based programs: Microsoft Word and Excel, FilemakerPro, e-mail clients, and social networking
  • Ability to work with (and learn from) diverse ethnic communities and individual personalities
  • must have their own computer, preferably a mac, equipped with Microsoft Office.



HIFF Internship Program


HIFF internships offer opportunities to gain a broad range of work experiences in film festivals. HIFF interns work closely with festival staff to plan, coordinate, and implement special events, educational programs, and film screenings. Those interested should have interest in the arts and/or film.

While internships are unpaid, festival staff will work with interns to gain school credit for work performed. Interns will also receive credit in the festival publication and can see films for free! HIFF requires a commitment of 15 to 40 hours per week and a set work schedule. 

If you are interested in a HIFF internship, please e-mail us at intern@hiff.org. Please send your resume and cover letter, with the position you are interested in.


2018 Hawaii International Film Festival Internship Positions

DESCRIPTION

The Hawaii International Film Festival (HIFF) is looking for  skilled, enthusiastic and dedicated individuals to assist with the planning and production of the 38th annual HIFF, which will take place in Honolulu from November 8-18, 2018. HIFF internships consist of project-oriented tasks such as event planning, sponsor relations, marketing & public relations, database management, outreach, clerical and archival work, and travel and hospitality.

Scheduling is flexible. The internship is best suited for a person willing to share and gain skills in the arenas of film programming, event planning, data management, and non-profit arts administration, with a sincere interest in Asian American and Asian media arts.

These are part-time and unpaid positions, and interns are responsible for finding their own room and board, if you are not a resident of Hawaii.

BENEFITS

Internships offer excellent opportunities to experience and participate in an exciting film and cultural event. Interns will get hands-on experience with festival planning and implementation, as well as gain exposure to the Asian American arts community.

DESIRED QUALIFICATIONS FOR ALL INTERNSHIP POSITIONS:

  • Excellent interpersonal, organizational, communication skills.
  • Team player who can also work independently.
  • Ability to work in a fast-paced environment.
  • Basic knowledge of Excel, Word, and Powerpoint.
  • Basic knowledge of Photoshop, Illustrator, InDesign.
  • Basic knowledge of Internet (all browser platforms and advance search), Facebook, Pinterest, Twitter.
  • Vehicle access and driver’s license very desirable.


DEPARTMENTS:


PROGRAMMING DEPARTMENT
POSITION: Programming Assistant
TERM OF EMPLOYMENT: September 2018 – November 2018
TIME COMMITMENT: 10 to 15 hours per week. Additional hours during Festival dates.
PROJECTS:
    - Maintaining archives and festival database.
    - Assisting screening committee and programming team.
    - Focused film research to develop articles and blogs for HIFF website.
    - Marketing and outreach of festival program to local communities.
    - Assisting with the coordination  of seminars.
    - Assisting with the coordination of educational programs.


DEVELOPMENT DEPARTMENT
POSITION: Development/Sponsorship Assistant
TERM OF EMPLOYMENT: August 2018 – November 2018
TIME COMMITMENT: 10 to 15 hours per week. Additional hours during Festival dates.
PROJECTS:
   - Assisting the Director of Sponsorship and Events.
   - Maintaining sponsor information in the festival database.
   - Assist in collecting sponsor marketing materials for festival program.
   - Assist in benefits fulfillment.
   - Collecting and managing surveys during the festival.


SPECIAL EVENTS DEPARTMENT
POSITION: Special Events Assistant
TERM OF EMPLOYMENT: October 2018 – November 2018
TIME COMMITMENT: 10 to 15 hours per week. Additional hours during Festival dates.
PROJECTS:
   - Assisting the Director of Sponsorship and Events.
   - Maintaining events information in the festival database.
   - Assist with outreach of public events.
   - Assist in giving directions and managing volunteers during events.
   - Assist in the set-up and breakdown of events.
   - Assist in the maintenance of  guest lists.
   - Assist managing of special materials.
   - Assist with the liaising of events’ sponsors and contractors.


COMMUNICATIONS/PUBLIC RELATIONS DEPARTMENT
POSITION: Public Relations (PR) Intern
TERM OF EMPLOYMENT: October 2018 – November 2018
TIME COMMITMENT: 10 to 15 hours per week. Additional hours during Festival dates.
PROJECTS:
   - Assisting the Press and Public Relations teams.
   - Manage press accreditations.
   - Maintaining press releases and publicity files related to the festival, films and events.
   - Maintaining media library on the HIFF website.
   - Assist in preparing, composing, and distributing press releases and press kits.
   - Generating correspondences with media.
   - Assist with tracking and completing assignments and deadlines.


EDUCATION DEPARTMENT
POSITION: Education Assistant
TERM OF EMPLOYMENT: October 2018 – November 2018
TIME COMMITMENT: 10 to 15 hours per week. Additional hours during Festival dates.
PROJECTS:
   - Assisting the Associate Director of Programming and Programming Coordinator
   - Assist with gathering materials and data for HIFF Education website pages
   - Outreach to teachers on Oahu & Big Island to recruit classes for participation
   - Assist with organizing Guest Filmmaker Program classroom visits
   - Attend Guest Filmmaker Program classroom visits across the island of Oahu during the film festival, liaising with teachers and filmmakers.
   - Assist on-site with Cultural & Visual Literacy Program student screenings at Regal Dole Cannery theaters during the film festival.
   - Assist with set-up and implementation of select Creative Lab seminars, liaising with venue staff, and filmmakers.


TRAVEL & HOSPITALITY DEPARTMENT
POSITION: Travel and Hospitality Assistant
TERM OF EMPLOYMENT: October 2018 – November 2018
TIME COMMITMENT: 10 to 15 hours per week. Additional hours during Festival dates.
PROJECTS:
   - Assist with booking air, accommodations and land transportation
   - Maintains records of guest’s bookings and requests.
   - Assists with promoting and coordinating activities and tours
   - Coordinates guest’s transportation needs to events and functions
   - Generates correspondence with guests


THEATER OPERATIONS
POSITION: Volunteer Captains
TERM OF EMPLOYMENT:  November 2018
TIME COMMITMENT: 10 to 15 hours per week, with at least a 25 hour commitment during the festival.
PROJECTS:
   - Assisting the House Manager in training and assigning duties to festival volunteers.
   - Oversee volunteers assigned to line management duties.
   - Oversee volunteers assigned to theater entrance management.
   - Oversee volunteers assigned to inside theater management.
   - Oversee volunteers assigned to balloting duties.

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